Published: 02/23/2023

Stanford’s Center for Innovation in Global Health envisions a world where everyone lives a healthy life, on a thriving planet. We enable emerging leaders and multidisciplinary researchers to solve global health challenges and improve health equity by providing faculty, staff and students with the resources, knowledge and support needed to create large-scale impact. Leading through research, education, advocacy and community building, our work is focused on three main areas: Human and Planetary Health, Women’s Leadership in Global Health, and Refugees and Vulnerable Populations.

We are pleased to offer an exciting opportunity for candidates with administrative and event planning experience that are interested in joining a collaborative, mission-driven team. The Center for Innovation in Global Health seeks a Global Health Program Coordinator to provide administrative, operational and event planning support to the Center. Duties include high-level scheduling and calendar management, processing financial transactions, booking international travel, supporting external communications, and leading Center operations. The Global Health Program Coordinator will also lead in-person and virtual event and conference planning, including a monthly Global Health Faculty seminar series, an annual Global Health Research Convening, and other regular convenings to build community around global health at Stanford.

Organized, detail-oriented, dynamic, and tech-savvy individuals interested in working in a fast-paced, collegial, impact-oriented team are encouraged to apply. The position reports to the Center’s Executive Director and is hybrid with 2-3 days on-site in Palo Alto.

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Duties include:

  • Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
  • Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
  • Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports. Perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
  • Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
  • Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
  • Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

DESIRED QUALIFICATIONS:

  • Experience working in global programs and with global constituencies and visitors.
  • Events planning experience – virtual and in-person.
  • Strong financial and expenses experience.
  • Strong proficiency with all Microsoft Office products, especially Outlook, PowerPoint, and Google Docs.
  • Ability to be highly flexible, proactive and organized.
  • Knowledge of global health equity – or a strong interest in learning.
  • Bachelor’s degree highly preferred.

EDUCATION & EXPERIENCE (REQUIRED):

  • High school diploma and four years of administrative experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

  • Advanced computer skills and demonstrated experience with office software and email applications.
  • Demonstrated success in following through and completing projects.
  • Excellent organizational skills and attention to detail.
  • Excellent Strong verbal and written communication skills.
  • Excellent customer service and interpersonal skills.
  • Ability to prioritize, multi-task, and assign work to others.
  • Ability to take initiative and ownership of projects.
  • Ability to routinely and independently exercise sound judgment in making decisions.

PHYSICAL REQUIREMENTS:

  • Constantly perform desk-based computer tasks.
  • Frequently sitting.
  • Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Rarely twist/bend/stoop/squat, kneel/crawl.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING STANDARDS:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu/.

The expected pay range for this position is $60,000 to $81,000 per annum.
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

Apply Here